Supercharge Your Studio → Week 4 → Time
The North Star
Time and vision, the short-, medium- and long-term. Vision statements…
Visualisation is an incredibly powerful tool. It’s been used in sport for many, many years, but only recently has been co-opted by business (largely thanks to design?).
Vision in sport…
Eliud Kipchoge 1' 59" 40
Playing a tape in your head. Playing it forward, playing it back…
Goal document. A paragraph and some bullet points that keeps you focused…
Over to you.
Blueprints. With your North Star established it’s time to map out a route to the future.
/* Finish and show Deep Work slides, or remove Newport references and rework them as my own. */
Systems… I have something written on this, find it today.
Use systems where you can to reduce repetitive tasks. I use starter systems, e.g. slidedecks for client kickoffs. I’ve also started building out ‘component slidedecks’.
I used to be terrible at this. I used to write endless emails that stretched thousands of pixels down the screen.
Not any more.
I'm tightening everything up. Why? Because time is a precious resource and everyone's email inboxes are alreadoverflowing.
Don't add to others' burden. Edit, edit, edit.
Ensure your emails are short and to the point. Let the reader know what you want and – here's a challenge – try and limit yourself to 5–7 sentences. As follows:
Hello: There’s room for a sentence, two at most for courtesies.
Context: What are you emailing about? Keep this short and to the point.
Don’t ask vague questions, make it clear what you’re looking for. Ask your question, ensure it’s actionable and easy to answer.
• Are you happy with this? If not, what would you like me to amend?
• What time works for you? I’m free on X, Y, Z.
Close: Again, we’re not robots, so wish the person well, but keep it short.
Points to Note: Be polite, use spellcheck and – if this question is easy to answer (e.g. with a quick Google search) – do the hard work yourself. No one appreciates a needy time waster.
/* Wikipedia: Kanban (Japanese for billboard) is a lean method to manage and improve work across human systems. […] Work items are visualized to give participants a view of progress and process, from start to finish – usually via a Kanban board. */
Other time management approaches (alternatives to Kanban…)?
Just in Time, etc..
I'd quite like this… but maybe too much?